Village of Bay City

GENERAL MEETING, January 9, 2019

PRESENT: Norman Baker, Jon Ebensperger, Jesse Hohmann, Davis Niebeling, Jim Turvaville,  Kimberly Lunda, Chris Zenner. Present for discussions were Jarrod McCurdy, and Patrick Beilfuss with Cedar Corporation. Attorney Ryan Simatic was also present to discuss closed session items with the board.

Call Board Meeting to Order.

MOTION to accept December 12, 2018 meeting minutes made by Davis/Ebensperger. Motion carried.

Public Works Report: Chris reported that they had found the shut off valve for Flat Pennies and they had been shut off. He was contacted by the Fire Inspector who inspected the shop. We did not have any violations, he told us that we had been grandfathered in with our diesel tank being inside the shop but this was his last year and he wanted us to be aware that the grandfather will not be accepted by the next inspector that we will have to get the tank out of the shop to be compliant. The board wanted Chris to obtain the cost of a containment barrier for the diesel tank. There was discussion on what sidewalks/curb & gutters should be scheduled for repair in 2019. It was determined that the sidewalk in front of Greg Halling and the east side of Wabash across from Thrifty Sisters and going down the hill on Wabash should be what we work on first. Discussion then turned to getting a meter put in at the old fire hall, the board wanted Chris to  obtain estimates on what it would cost to put a meter in.

Conditional Approval: was made for the Independent Contractor Agreement for Norm Baker. The board wanted the Village Attorney to look at it and if he approved then it can be approved. Norm did explain the contract very well even addressing questions from the village residents. Conditional Approval by Davis/Ebensperger. Motion Carried. (Note it was determined that the contract was legal and was approved the next day).

MOTION to Approve Bruce Andrews Seamless Gutters to complete the Vapor Barrier/Ridge Cap on the Village Shop Building by Hohmann/Baker motion carried.

Appearance Before the Board: Jarrod McCurdy to explain the issues with the booster pump at the lift station. Jarrod answered questions from the board. The board then voted to accept fix number 3 to install a larger pump on the IRG system (copy of the email explaining the options will be attached to these minutes)

MOTION to Approve upgrading the IRG system to install a larger pump by Hohmann/Niebeling, motion carried.

Appearance Before the Board: Patrick Beilfuss from Cedar Corporation to discuss awarding the contract and answer any questions that the board might have. The board expressed interest in having drawings by the next board meeting, but Patrick did not know if that would be possible. Patrick wanted to know if we would want to elect some sort of campground committee or have the plan commission get involved with some of the planning. David Meixner then asked to  address the board and gave the board a copy of the state law regarding the plan commission. David implored the board to use the plan commission so that the public would have some input into how the building was designed. (The board had previously considered this idea but had decided against having the plan commission get involved because of the cost and the design and placement of the building was very limited by the DNR we had to basically stick to a certain  design of building because of the location. The only options that would have to be approved were aesthetics).

MOTION to Approve the contract and allow Cedar Corporation to design and build the new restroom shower facility at the campground by Hohmann/Baker motion carried.

MOTION to go into closed session- roll call vote per Wis. Stat 19.85(1)(g) to confer with legal counsel (either by phone or in person) who is rendering oral or written advise concerning strategy to be adopted by the board with respect to litigation in which it is involved with David Meixner by Ebensperger/Baker

Roll Call Vote
Hohmann – Yes
Ebensperger – Yes
Turvaville – Yes
Baker – Yes
Niebeling – Yes

MOTION to return to open session by Niebeling/Ebensperger. Motion Carrie

Roll Call Vote
Hohmann – Yes
Niebeling- Yes
Baker – Yes
Ebensperger – Yes
Turvaville – Yes

ACTION FROM CLOSED SESSION:

MOTION to approve Attorney Ryan Simatic to take on the lead role in representing the Village Board and  servings as Co-Counsel to Attorney Robert L. Loberg, Loberg Law Office, LLP, in pending Pierce County Court Case No. 18 CV 03, Village of Bay City vs David C. Meixner by Ebensperger/Baker motion carried.

DISCUSSION by the board on moving forward with the trail system, it was determined that some further research would have to be done in order to proceed with any vote on the trail system. Patrick with Cedar Corporation wanted to go out and physically look at where we were proposing a trail. Motion was tabled  until this could be completed.

MOTION to pay bills by Niebeling/Ebensperger motion carried.

Meeting adjourned.

Submitted by
Kimberly Lunda
Clerk/Treasurer/Village of Bay City

VILLAGE CAUCUS BEFORE BOARD MEETING JANUARY 9, 2019

6:00PM

Meeting called to order at 6:00pm by President Jim Turvaville

Caucus was turned over to Trustee Norman Baker as President Turvaville is up for election.

NOMINATIONs for Village Board President (currently held by Jim Turvaville)

NOMINATION of David Meixner by Kent Carlson and Cathy Dosdall.
NOMINATION of Jim Turvaville by Nancy Turvaville and Diane Hohmann.
NOMINATION of Roger Spindler by Jan Spindler and Marlene Kern
No other nominations were made, vote from the nominations produced the following results:

• David Meixner = 4 Votes
• Jim Turvaville = 13 Votes
• Roger Spindler = 17 Votes

NOMINATIONS for Trustee #1 (currently held by Jon Ebensperger)

NOMINATION of Jon Ebensperger by Jan Spindler and Roger Spindler
No other nominations were made.

NOMINATIONS FOR Trustee #3 (currently held by Jesse Hohmann)

NOMINATION of Jesse Hohmann by Diane Hohmann and Jan Spindler
NOMINATION of Terry Johnson by Devin Feuerhelm and Raymond Pechacek
NOMINATION of David Meixner by Cathy Dosdall and Kent Carlson
No other nominations were made, vote from the nominations produced the following results:

• Jesse Hohmann = 15 Votes
• Terry Johnson = 17 Votes
• David Meixner = 4 Votes

Caucus adjourned at 6:20pm

Submitted by

Kimberly Lunda
Clerk/Treasurer
Village of Bay City

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